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Procurement Best Value

The Procurement Partnership continually strives to achieve the best value for its customers, not only via tendering and contracts, but in every individual order placed. Customers need to be aware that best value is not necessarily the cheapest - it will include delivery, durability, fitness for purpose (neither over nor under specified), cost of parts, spares, service etc. 

Procurement Best Practice



The Procurement Department provides a number of 'best practices' to ensure that you, the customer can safely buy the goods and services you need with confidence.

  

Guidance 
 

    Signing Contracts

Organisation staff members should not sign company contracts, except in certain specified circumstances as defined in Trusts  Standing Orders. There is a risk of agreeing to conditions of contract which are onerous and disadvantageous to the Trust. Contact the Procurement Department for advise in all cases.

  

Department of Health - Mandatory

   

    Pre Purchase Questionnaires (PPQ’s)

It is a Department of Health requirement that all medical equipment that is electrically or battery operated, and that comes into contact with a patient, MUST comply with standards of safety, operation and maintenance as defined in the PPQ. This must be vetted and approved by relevant experts, before the purchase can be made.

    Goods on Loan/Trial

Company representatives may visit sites directly and offer items on loan. These require Indemnity Forms to be completed,which protect the organisation in the event of an incident. The forms also formally limit the period of loan.

    Fire Standards

Items such as Furniture, Carpets, Curtains and Blinds, Bedding and Linen, Soft Furnishings or Upholstered items must all be checked to make sure they comply with the relevant standards before they are purchased. For this reason please allow additional time for the processing of these type for the area of use.

 

Aggregation


    EU Regulations

The Financial thresholds detailed in the organisations Standard Financial Instructions (SFI's) related to the spend of the commodity across the whole of the organisation. This is referred to as 'In aggregate'

  • You must not dis-aggregate (split) expenditure to avoid carrying out a quotation or tender exercise.

  • If your requirement is below the threshold but takes the organisation aggregate spend over the limit, you will be asked to complete a waiver request.


Other pages in this section

News

Hands

01 January 2014

New EU Threshold limits for 2014

The EC Procurement Threshold limits have changed from the 1st January 2014. Please click here to view threshold limits   

CE Waiver Revised Form - LPT only

From 1st November 2014 a revised CE waiver form has been agreed for use in LPT read more

Hands

01 January 2014

NHS Supply Chain News

For the latest NHS Supplychain news, publications ,notices and product updates please visit their site here

 Hands

01 January 2014

Contract News

Details of recent contracts issued by Procurement and the latest contract news can be found here

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